In its entirety, ZOHO is a complete suite of business productivity and collaboration applications. In other words, if you are just a freelancer or any kind of business owner, you can completely depend on 25+ business and productivity applications developed by ZOHO.
In 2007, ZOHO received the “Best Enterprise Start-Up” award from TechCrunch and the “Product of the Year” award in 2009 from InfoWorld.
Moving on, I will be discussing the ZOHO invoice software in detail.
Why ZOHO Invoice Software?
You may exercise your choice in choosing to use or not to use any other business productivity software but invoicing is something which is inseparable to a business, any kind of business.
You always have to invoice clients to receive payments. While online banking tools like PayPal do have their in-built invoicing platform but those features are not comprehensive.
For instance, you might have to bill according to hours, calculate how much taxes you have to pay, send repeat invoices to clients and many more. Further, being self-employed is really time-consuming that you don’t have any time left to manually draft accurate invoices, right?
I am self-employed too. I understand the predicament, that’s why I have chosen to use ZOHO and now giving you some reasons for you to start using ZOHO as well.
ZOHO Invoice Features
The ZOHO invoice software is packed with best industry standard invoicing tools. I enumerate some of them here:
1) Create Multi-User Accounts
If you’ve people working under you or you are part of an independent team collaborating on multiple projects at the same time, you can use the ZOHO invoicing system to:
add multiple users;
assign their role;
control how they should use ZOHO;
keep track of their bills;
search and delete users anytime.
2) ZOHO Invoice Sales Tracking
If your ZOHO account is for multiple users, you can easily track sales generated from other staff members and payments coming in from customers.
The sales tracking and reporting feature really automates your business. You don’t have to spend hours tracking this and that payment or figuring out which staff member landed that business account.
As an independent freelancing, the ZOHO invoice software is great for tracking clients and their payments. You will know when the next invoicing date is nearing, track sales and check account balance.
3) Payment Integration
The ZOHO invoice software can be integrated with leading payment merchants like PayPal, Google Checkout and Authorize.net.
In other words, if you’re using PayPal, you can integrate it with ZOHO and when a client receives your invoice, the client can pay via PayPal. Once paid, the payment will show in the ‘Invoices Paid’ section.
The software records details of all the generated invoices, details of the user who invoiced as well as the mode of payment (cash, online transfer, check and others).
4) Time Tracking & Invoicing
Often, clients want us to bill them according to the time spent on a project. Honestly, this leads to misunderstandings because there is no assurance if the service provider really spent that many hours.
The ZOHO invoice software sorts out this issue and thus, it is a best tool for online freelancers, project managers, contractors and anyone else who charges a client on per hour basis.
Not only this, you can also check the time your staff members are spending on their assigned projects.
Either way, you know how much time you spend on any project and you can bill a client accordingly.
5) Tracking Business Expenses
Whether you are just an independent worker or a small business owner, expenses are inevitable. You can use the ZOHO invoice software to track such expenses. Further, if some expenses are incurred for any specific client, you can log that and bill the client later.
At the end of the month, you have an exact income figure, minus the expenses.
6) Brilliant Invoice Templates
You won’t believe unless you see. The ZOHO invoice software has some awesome invoice templates, with detailed specifications like credit notes, billed and un-billed items, bill pending and others.
You can create invoice, turn it into PDF and email the clients.
Lastly, if you’re using Android or iPhone, you can install ZOHO invoice software app.